Saint Paul's Choir School

Music Administrator Position

June 2025

 

KEY RESPONSIBILITIES

• Collaborate with the Director of Music and Associate Director of Music in the production of liturgical materials, worship aids, and other publications.

• Assist with concert production, marketing, promotion, and other special projects of the Parish and Choir School through graphic design, event management, and social media engagement (see Social Media, below).

• Manage payroll for professional singers, cantors, organists, piano and voice teachers, and all musicians hired for concerts, weddings, funerals and all other such events.

• Function as Music Librarian, overseeing distribution and collection of music copies from boys, choral scholars, and professional singers; purchasing new music as needed.

• Serve as Contractor for professional singers. 

• Undertake other administrative tasks as assigned, such as personnel management, graphic design, etc.

 

SPECIFIC TASKS

• Celebrate, promote, and augment the impact of the choirs of St. Paul’s, including the boy Choristers, Choral Scholars, Organ Scholars, Schola, Parish Choir, and music team, as well as other musical and liturgical events that promote and enhance the brand of the St. Paul’s music program.

• Coordinate production of music-focused communication materials (including website and social media, as well as printed materials, e-blasts, etc.) for choir and other music-centered activities, such as services, concerts, tours, recordings, broadcasts etc.

• Create and collaborate on social media content and promotion.

• Increase the visibility of all musical activities both inside and outside St. Paul’s (including signage/banners, notice boards, etc).

• Coordinate posting of performances on YouTube, etc.

• Act as agent for the St. Paul’s Choir for concert bookings and tours, working with music staff to connect with potential host institutions and establishing new forms of concert outreach.

• Other initiatives as approved by the Pastor and/or Director of Music.

 

QUALIFICATIONS

• Excellent management skills, clear communication, attention to detail, and flexibility.

• High level of experience in event production and management.

• Knowledge of the Roman Catholic Church and its liturgy and music.

• Experience using music software, MS Office, and graphic design programs such as Adobe InDesign, Illustrator, Photoshop etc., as well as social media platforms.

• A degree or other qualification in a music-related area.

 

REPORTING

• The Music Administrator reports to the Director of Music and, ultimately, to the Pastor of St. Paul’s Parish, Father William Kelly.

 

FURTHER DETAILS

• The Music Administrator is an employee of Saint Paul’s Parish. The annual position is exempt and salaried, with benefits, for an average of 30 hours per week. Most of these hours will typically be worked on site during term time, depending on the liturgical, school, and concert schedules.

• Saint Paul’s has excellent transport links. On-site parking is provided for employees.

• The position will cross over with the three pillar institutions at St. Paul’s, including the Choir School, Catholic Center, and Parish. Interaction with and around the capital campaign is also anticipated. Most importantly, this aspect of the Music Administrator’s work will elevate the musical and liturgical life of the church for the parishioners, Harvard students, and beyond, as well as feed into the recruitment of choristers for the Choir School.

 

MORE ABOUT MUSIC AT ST. PAUL’S

• St. Paul’s Parish in Harvard Square has been a locus for excellent sacred music for well over 100 years. As we celebrate the 150th anniversary of the Parish in 2025, we look forward to advancing this work locally and internationally through the Parish, the Choir School, and the Harvard Catholic Center.

• The St. Paul’s Choir of Boys and Schola is the premier Catholic liturgical and concert choir of its type in the US. They have performed to great acclaim on the national and international stages, including tours to Germany, Rome, Austria, Mexico, and Canada. Its commercial recordings have topped the Billboard Classical charts and garnered praise from music lovers and critics alike. The choir has enjoyed associations with the Boston Symphony Orchestra, Boston Philharmonic, Boston Lyric Opera, Emmanuel Music, Tanglewood, and Harvard.

• Daily, the choristers’ sublime voices provide stillness and solace, prayer and praise at Mass and other services. We seek to build on our extraordinary past and fully realize our potential by elevating our status as a professional performing institution. 

 

Interested candidates should send a cover letter and resume to music@saintpaulschoirschool.us